Powerful Time and Billing Tools
Do your CPAs still rely on handwritten documents, filing cabinets, and excel spreadsheets to handle time and billing? Mango’s robust time and billing tools can help your firm save time, invoice customers more accurately, streamline workflows, and make more profitable decisions for the future.
We enable business owners to make the most out of every minute in their workday.
Mango Practice Management is a web-based time and billing software application. Mango handles essential functions like:
- Time and expense tracking
- Invoicing & reporting
- Client portals
- Firm-wide scheduling,
- Due Date management,
- Document management
- Secure file sharing.
Ditch your filing cabinet, Excel spreadsheets, and crumpled receipts for time and billing software so you can find what you need in a snap. Run faster and more efficiently with powerful accounting software tools for invoice creation in our cloud-based accounting program, including customizable invoice templates, batch invoicing, automated recurring invoicing, and more.
Accepting electronic payments can shorten the time it takes your firm to get paid, lower your AR, and reduce the need for collections activities. Mango lets clients pay their bills through a secure client portal in only a few clicks.
Whether you bill hourly or by project, tracking time is critical to understanding the profitability of your work. Mango’s time tracking software tools help you capture all time spent on both billable and non-billable tasks, so you can set profitable rates and maximize your billable hours.
Time and Billing Tools for Growing Your Firm
Time & Expense Tracking
Mango’s time and billing software for accountants allow your CPAs to track time spent both in and out of the office from any device with mobile apps. Employ smart time and expense trackers to get accurate data for client billing and resource management—so you can easily manage finances and track billable hours while focusing on your work, not the clock!
Billing & Invoicing
Create separate timers for each type of work you do—even for the same client—whether you’re tracking billable time or value billing. Then automatically create, edit, and send batch invoices for clients from a single screen in our time billing software. Send people recurring invoices so that they always pay on time.
Reduce AR and improve your clients’ experience by accepting electronic payments of all types in time and billing software. Mango’s “Click and Pay” feature helps your clients can make easy payments while you reduce your processing fees. No more fraud or security issues that come from third-party payment processors.
Run your business using precise, real-time data from your accounting software. When your time, billing, payments, cash flow management, and due date management are all on the same platform, you can supercharge your financial reporting with deeper insights so your firm stays profitable.
Accounting Features to Streamline and Modernize Your Firm
A Time Tracker for Anywhere
Mango’s time tracking software ensures that you and your team can always create and update time entries in real time. No matter what device you’re on or where you’re working, you can run a timer to track work hours in our time tracking app.
Run Multiple Timers
Have several different tasks to manage in the same project? You can create separate timers for each type of work you do, even for the same client, and use Mango’s time and billing software to track time for each task. Switch seamlessly between timers without losing time in between.
Batch Time Entry
Use a spreadsheet-like interface to easily add multiple new records at the same time. Ideal for repetitive client work and time tracking for day-to-day tasks.
Get greater accountability and insight to create better estimates by comparing budgeted time to the actual time spent on a task or project. Review profitability and track progress by team member, project, or client in your project management dashboard.
Sort your time records by various options, including client, activity, or time tracker to help analyze past performance, assess employee productivity, track project profits, and plan for the future.
Whether you bill by the hour or by the project, time is money.
If your employees don’t track their time, you aren’t keeping track of your profits.
With Mango’s time and billing software, accountants can track their time efficiently and accurately. With key features that let you generate invoices, stay on top of time allocation, and push out status updates to clients, Mango eliminates the frustrations that often accompany time tracking and creating invoices for accountants.
Our accounting clients can say goodbye to spreadsheets, sticky notes, and crumpled receipts—just use time tracking software and start a timer on your phone, tablet, or desktop, to get an accurate time log that can be instantly converted into a professional invoice your clients can pay online.
Timers to Make Billing and Business Easy
Quickly Capture Time
Mango offers everything your CPAs need to implement better time tracking—all within an easy-to-use interface that’s built by accountants, for accountants. Start and stop as many timers as you need. Easily pause and edit time entries if needed. Once time tracking is done, convert the timer to a time record to be processed for invoicing and accounting.
Start and Stop Timers from Anywhere
No matter how or where you access Mango, our cloud-based time and billing software allows you to easily track time. There’s no need to miss a day of recording because you’re working in a different location or on a different device.
Turn Appointments into Dollars
Bill for your time promptly and professionally: with Mango’s time and billing tools, set timers to automatically convert meeting records into branded invoices.
Use Multiple Timers for Different Tasks and Billing Rates
Use different timers throughout the day to separate types of tasks. No more confusion over how much time is spent on administrative tasks and how much is spent on client work.
Pop-Up Time Entry
Add Time from Anywhere
Working outside the office for the day or taking care of some work at a client’s office? Don’t stress about getting behind on your timekeeping. Our online time tracking software allows you to start and stop timers from any device. Tackle expense management from anywhere with our mobile apps to stay on top of overhead costs.
Streamline Employee Training
Your employees don’t want to spend hours learning a new system for their timesheets, and they shouldn’t have to. Mango’s pop-up time entry dialogs are intuitive and simple, which lets your team focus more of their attention on billable hours—so they spend less of their day on tedious manual timekeeping with free time tracking software.
Time Entry Shortcuts
Mango allows shortcuts to be used in the Work Description or as a Private Memo to speed up data entry. Create the shortcut and give it a description, then pick it from the drop-down list to paste it in as a time entry.
Save time & invoice your customers efficiently
Better Accountability with Enhanced Time Tracking
Manage projects more efficiently by tracking time in multiple tasks. Even if you’re not billing hourly, comparing actual time to budgeted time streamlines internal processes and allocates resources for future work.
Email Alerts and Notifications with 8 Customized Triggers
Know when a project is going off track and give your team the insight they need with email alerts and notifications from time and billing software.
Spot Profitable (and Unprofitable) Clients
Not all revenue is good revenue. Upgrade your client management using Mango’s time budgeting and sophisticated reporting modules to help you spot the best clients and know exactly which clients are not as profitable (and by how much).
Easily See Your Most Efficient (and Inefficient) Staff
It’s not always easy to see if your staff is performing according to plan. With Mango’s time budgeting and reporting modules, you can spot the most efficient team members, learn what they’re doing differently, and use that insight to improve project management for the entire team.
Limit Access to Personal Use
Security settings let you prevent staff from viewing sensitive client information and billing rates. Accounting business owners can rest easy knowing their client’s sensitive information is protected
Create Default Client Billing Rate Templates
Administrators can create default rate templates with varying settings for certain users, clients, client groups, and work codes. This enforces your firm’s billing policies, speeds up the billing process, and ensures accuracy during invoice creation for clients.
Assess Team Productivity
Allows administrators to view and print reports, which compare budgeted hours to actual hours entered. This enables you to identify inefficiencies, track expenses, and improve your firm’s overall productivity. The easy-to-read grid displays total hours by day for all staff members over a select period, as well as dollar production totals at standard rates.
But That’s Not All…
- Report write-up/write-down by client, activity, or employee for analytics.
- Report profit summary by engagement type.
- Multiple options on reporting from both A/R tracking and billed amounts by client, group, staff, etc.
- Generate statements with a summary of outstanding invoices.
- Easily segregate charges by engagement type.
Choose between a narrative or detail invoice format, depending on your client’s preferences.
Easily generate and customize individual invoices with Mango. Our time and billing software allows you to edit line items one at a time for a single invoice and show your clients exactly what you want them to see. Use multiple billing rates to cater to every client’s needs while remaining profitable.
Invoice creation has never been easier with Mango’s batch invoicing functionality. Generate, edit, and send multiple invoices at the same time to save hours each month.
Mango Practice also offers effortless recurring billing. Set your regular billing on autopilot by automatically generating and sending recurring invoices from customizable invoice templates.
Generate a payment request without affecting the client’s AR. Allow clients to make a payment upfront for time.
Plus, you can:
- Quickly and easily generate repetitive fixed fee invoices with or without time entries.
- Show previous balance information and total amount due on invoices.
- Email or mail printed invoices to the client.
Online Payment Processing
Accept Everything, Securely
Make the switch to online invoicing and digital payments in time and billing software without risking clients’ personal and credit card information. Mango allows you to stop waiting for checks in the mail—instead, you can easily accept ACH/Electronic Checks and Credit Card payments. And with 256-bit encryption, your transactions and client information are secure.
Click and Pay
With Mango’s “click and pay” feature, your clients don’t have to remember an ID and provide a password to make a payment. It’s all done in just a few clicks.
Save money by cutting your credit card processing fees or passing them on to your clients with our surcharging feature. Our rates are 2.99% and $0.29 per transaction, and ACH transactions are 1% (up to $10 max).
Get Paid Faster
With our super-fast processing, you’ll be able to access your funds within 24-48 hours.
One of the biggest pain points of modern accounting is integrating several different software tools to function together in your company’s workflow.
If you don’t use a time and billing software for accountants that integrates with your other software tools, you lose time manually importing data from one program over to another. This process leads to frustration and decreased productivity among your team.
Mango easily integrates with QuickBooks and their popular accounting software applications, so you can quickly carry over all your existing client data and get started right away using the accounting features you love. Even if you have years of records archived, Mango can help you take full advantage of our QuickBooks accounting program integration. Our data conversion tool can easily import information from QuickBooks Desktop, QuickBooks Online, Outlook and Google.
Plus, Mango allows you to import invoices and payments from a variety of the most popular tax software tools for accounting professionals, including Lacerte, UltraTax, ProSeries, Drake and ATX series programs.
The Last Word on Time and Billing Software for Accounting Professionals
As an accounting firm, time is one thing you can’t afford to waste or lose track of.
The time you spend rendering services for clients is the lifeblood of your business. Yet too many accounting firms and their team members spend precious hours tinkering with time reports, porting numbers from one place to another, or finishing repetitive data entry required for client billing. This problem may not seem critical in the short term, but over time it can cost your business serious money in the form of lost revenue and productivity.
That’s why it’s so important to have the right time and billing software for accountants at your side. Mango’s robust suite of time tracking and billing tools is here to take some of the administrative load off your plate for an all-in-one accounting solution.
Instead of stressing about how your team is managing their weekly time card or manually starting invoice creation, let Mango's powerful accounting firm time and billing software automate these accounting processes for you. With our comprehensive billing, invoicing software, and time entry tools, you can ensure your team is focused on their work, not the clock, and that you’re maximizing every hour of the limited time you have available for clients.
Common Questions About Time and Billing
Yes, with Mango’s Time and Billing System for accounting firms, any number of pre-formatted billing explanations can be saved and quickly recalled for use on the current bill, which streamlines your billing systems and saves you time.
Yes, custom bill explanations are available in the Detail Slip Bills and Super Bill sections.
Yes. Our time and billing software for accountants allows you to run invoiced and production-based realization reports by client, staff, or work code for any date range with entries associated with that project. These financial reports help you understand which clients and staff members are profitable.
If a credit card is required for payment, your client can pay by clicking a link in the email that includes a PDF attachment with their latest bill. Those payments are then imported into ImagineTime and automatically applied to the correct client.
There is also a quick credit card payment processing feature directly on the payment entry screen within Mango. This feature includes a payment receipt emailed to the client.
Yes! Small accounting firms and business owners wear many hats, so they need software that assists them with the duties that come alongside accounting. And whether you’re a 1-person bookkeeping firm or have hundreds of employees worldwide, Mango is designed to empower every element of time management, client management, and project management.
Beyond serving small accounting firms, Mango also offers practice management software for bookkeepers, time and billing software for consultants, and accounting practice management solutions for firms of any size.
While many software companies offer generic, one-size-fits-all time and billing solutions, Mango is specifically designed by accountants for accountants. That means every one of our time and billing tools is fine-tuned for the needs of modern accounting firms and their workflows, from small business owners to massive tax and accounting firms.
Mango also goes far beyond simply helping you track time and send invoices. In addition to robust time tracking and flexible invoicing tools, Mango offers business solutions including:
- Secure file sharing and e-signature functionalities
- Accounting portal software for client communication
- Project management features
- Document management tools
- In-depth reporting and analytics
- Workflow automation
Plus, popular accounting programs integrate with Mango, so you don’t have to give up the software you love. And with everything you need in one place, Mango lowers your overall software costs.
Ultimately, this is in service of our larger goal: helping you maximize your time and run the most successful and profitable firm possible. You could try using free accounts payable software, but those generic solutions don’t cater specifically to accountants, and you’ll end up losing more money trying to jury-rig the software to fit your needs.
And because we really do care about making accountants’ lives easier, our software support team is always there to help you get the most of our software—at no additional charge. You can even try a free version of Mango for 14 days before paying to see if we're right for your firm.